Simple and razor-precise software built for architecture. Kalq tracks your project profitability during the project, not after — from the SEAO tender to hiring your team, without ever entering the same information twice.
Timesheets in Excel, budgets in a partner's head, invoices in Word. Nobody sees the overrun until the phase is finished — and given away.
There's a gap between actual progress and what gets invoiced. Every month it lingers, margin sits idle — or quietly disappears in write-offs.
Since the Decree ended, fees are negotiated. Without data on your real costs by phase and project type, every proposal is a gamble.
The SEAO notice becomes a proposal, the signed proposal becomes a project, the project becomes staffing, hours become invoices — and profitability tells you when to hire. One chain, like a building going up.
Your phases on a timeline, filled by budget consumed in real time. Your whole portfolio at a glance, with overruns in red — and upcoming overruns in yellow.
Public notices filtered for architecture, assessed in two minutes. One click creates the lead with client, address and estimated fee already in place — the first entry is the last.
Your signed fees and pipeline against team cost, month by month. Kalq answers the question everyone asks mid-project: the need is there — are the means?
Schematic, preliminary, final, tender, site supervision: OAQ templates preloaded, fee split by phase, change orders and additional services included.
A weekly grid pre-filled from staffing, valued at each person's rate. Every hour logged updates the budget, unbilled work and profitability — instantly.
Invoice by phase progress or hourly rate, GST and QST on separate lines, contract holdbacks with deferred tax, deposits, payment reminders — plus the time appendix that backs it all up.
Each person's workload as a % of capacity, a team line that answers "can we take on this project?", and the remaining budget visible while you assign.
Where are we losing money? Are we billing everything we earn? Who owes us what? Every screen answers a question a principal actually asks — and the Monday email flags the rest.
Kalq is built for the reality of Québec architecture firms — French and English, GST/QST, OAQ phases, Law 25. Not retrofitted after the fact.
The contract structures used here, preloaded: phases, fee advances, change orders, holdbacks. Your templates, your budget models.
Legacy-method public contracts and newly negotiated fee models in the same portfolio — with your real data to back every negotiation.
Interface in French and English, bilingual client documents, data hosted in Canada.
| Excel + Word | US tools | Kalq | |
|---|---|---|---|
| Budget visible in the schedule | — | ✓ | ✓ |
| Compliant GST/QST + holdbacks | manual | — | ✓ |
| OAQ phases preloaded | — | — | ✓ |
| French-language interface | ✓ | — | ✓ |
| Alerts before the overrun | — | ✓ | ✓ |
| Priced for a 5–50 person firm | ✓ | US$55+ | ✓ in CAD |
Launch pricing — subject to change after the pilot program.
From proposal to margin
Tenders, team and forecasts
No: we import your projects, clients and rates from your files, and OAQ phase templates are preloaded. For each active project, an opening balance of ten figures is enough — the next invoice comes out right. During the pilot, we do the migration with you.
No — by design. Kalq runs the practice (fees, time, invoicing, profitability) and syncs invoices and payments to QuickBooks, which stays your official accounting system.
Yes — hosted in Canada, in line with Law 25. Your data belongs to you and can be exported at any time.
The best practice-management tools for architects come from the US: English only, one tax rate per invoice, no contract holdbacks, no OAQ phases, USD billing. Kalq takes the best of the genre and builds it for the reality of a Québec firm.
Yes. One project or twenty, the logic is the same: budget by phase, hours, invoices, profitability. A solo architect is up and running in an hour, and Kalq grows with the firm — staffing, approvals and forecasts come in when the team does.
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